Collection of a payment on several invoices

Owned by Marie-Noëlle Lamothe
Last updated: Sept 11, 2020
2 min read

It often happens that a company will pay more than one invoice with a single payment. Thus, Cienapps allows you to specify the invoices impacted by this one and to make the receipt for each of them at the same time.

 

Receipt

To receive payment on multiple invoices, open up the invoice table. Then, filter it by selecting the customer and click on ‘'receipt’'. The receipt window will open.

It will indicate:

  • Customer’s name

  • Payment term (configurable in the customer file)

  • The balance total for the receiving accounts

  • The list of invoices with a balance over 0$

 

To proceed to the collection, check the invoice for which you wish to apply for the payment if you want them to be paid in full. In case of a partial payment, add the amount you wish to cover in the ‘'amount’' column. The balance will be adjusted automatically.

Select the payment mode and enter the authorization number, the credit card number (if applicable) and the payment amount. The field ‘'amount paid’' represents the total or adjusted amounts of the selected invoices.

Based on the terms of payment, the system will warn you if there is any discount available that you may want to apply. Their amount is calculated automatically and will be suggested to you. To apply them, simply click on''ok''. The discount’s amount will be added to the ‘'Discount taken’' field.

Finally, select the collection date, then click on ‘'submit’' to save your receipt.

Note: The paid amount cannot be higher than the payment amount. On the other hand, if the payment amount is higher than the paid amount, the system will warn you that there is a balance left. You will be able to add it to the customer folder. The balance will be displayed under the ‘'deposit’' tab in the file.